LA County Implements Award-Winning Contract Management Solution from Beach Street Consulting and EMC® - KFVS12 News & Weather Cape Girardeau, Carbondale, Poplar Bluff

LA County Implements Award-Winning Contract Management Solution from Beach Street Consulting and EMC®

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SOURCE Beach Street Consulting

CHEVY CHASE, Md., June 9, 2014 /PRNewswire/ -- Beach Street Consulting today announced that Los Angeles (LA) County has implemented the Beach Street Contracts Lifecycle Management solution, leveraging EMC® technologies to dynamically assemble contracts and other compact documents to ensure consistency and minimize exposure to legal risks.

LA County has traditionally experienced challenges ensuring that the latest approved legal text is used and all appropriate provisions are included in final executed contracts, exposing the organization to potential risk.  The complications and risks associated with managing the contracts and other legal documents of their $26 billion organization (effectively larger than 42 states in the US) are difficult and has resulted in strained relationships with key vendors and increased costs of operations.  The County realized that they needed a strong and adaptable control mechanism in place to solve the problems associated with their size and complexity.

In partnership with EMC IIG Consulting, Beach Street implemented the Clause Library and Dynamic Contract Assembly module.  The system allows LA County legal and contracts personnel to manage thousands of approved clauses used in hundreds of corporate and departmental templates for Contracts, requests for Proposals (RFPs), Statement of Work (SOWs), and similar documents, across the County.  Contracts Analysts are able to choose from approved templates, specify the counterparty and other details and select from optional and alternative clauses.  Within a few seconds, the system returns a fully formatted Word document to the user that not only contains the appropriate clauses but also has performed term replacement with the contract/counterparty details.

"We have been able to combine years of public sector industry and contracts lifecycle management experience to provide a solution to LA County that helps to solve a classic issue of how to maintain control while providing for flexibility and change," said John Burns, President and Co-founder, Beach Street Consulting, Inc.  "Contract automation is traditionally difficult as it bridges requirements from business, legal, compliance, and IT.  The initial response from County users has been overwhelmingly positive and it is rewarding to build systems that effectively satisfy both executive and transactional employees."

"The new Clause Library System ensures use of standards while maintaining program flexibility in meeting the County's business requirements," said Robert Davis, Assistant Auditor-Controller, LA County.  "The application will greatly improve our processing time, quality of documents, and compliance with County standard terms and conditions.  We are very happy with the Beach Street team, the solution, and the EMC xCP 2.0 platform."

Key benefits:

  • Compliance controls of clause-level provisions to ensure that certain approved provisions are included in different document types to ensure proper legal coverage in all agreements
  • Dynamic term replacement that auto-populates counterparty, other metadata fields, and references to other clauses / documents
  • Tight integration with CGI Advantage for document creation, term replacement, and versioning for seamless user interaction
  • Reporting that can identify which clauses are used in which templates and with what frequency to provide measurable compliance to departmental and corporate legal team
  • Flexible, graphical interface for contracts analysts to easily preview contracts and to choose alternate clauses
  • Built with reliable and extensible EMC Documentum xCP technology
  • As an EMC Certified Solution, it has been validated by EMC Proven Professional Certified Architects for functional completeness, performance and scalability

"Beach Street's Contract Management solution was one of the initial offerings certified through the EMC IIG Certified Solution Program.  In addition, the solution was recognized as the winner of the 2013 IIG Solution Innovation Award for Outstanding Industry Solution for the Public Sector,"  Karthik Manimozhi, Head of Worldwide Alliances and Channel Sales for IIG, EMC Corp.  "The award and this successful relationship with LA County are testaments to Beach Street's continued commitment to their partnership with EMC and their ability to address evolving and growing needs of their clients."

About Beach Street Consulting:

Founded in January 2004, Beach Street is an EMC Partner focused on EMC IIG solutions and services.  They were named the EMC IIG North American Partner of the Year for 2012 and continue to be a leading driver of new license revenue for IIG.  In addition to the Contracts Solution, Beach Street has certified solutions for Invoice Automation, HR Automation, and Medical Records Scanning.  The top market focuses for the company are Public Sector, Financial Services, and Healthcare.  http://beachstreet.net/

Press Contacts

Beach Street Contact:  Tim Schwedes, VP of Technical Sales, tschwedes@beachstreet.net, 240-242-5375

EMC, Documentum, and Captiva are registered trademarks or trademarks of EMC Corporation in the United States and other countries.  All other trademarks herein are the property of their respective holders.

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